Pick a template, bring in your employee directory or a spreadsheet, and generate a personalised letter for everyone in a single run, bundled and ready to send. Free to try, no sign-up for a first batch.
Template + spreadsheet, letters for everyone:
Your result appears here
One template, one list of people, a personalised letter for each, in seconds.
Choose a saved template, or paste one letter and let the AI turn it into a smart, fill-in template.
Pull straight from your employee directory, or upload a CSV or spreadsheet where each row is one recipient.
Name, role, salary, dates and anything else drop into the right place for every letter at once.
Every letter comes out personalised, bundled together and ready to send, in one run.
The point is scale without the copy-paste. Give it a template and a list of people, and it does the repetitive part for you.
One template plus a directory or spreadsheet becomes a personalised letter for every single row, not a copy-paste chore.
Paste any letter you already use and the AI finds the variable bits and converts them into clean merge fields for you.
Works for teams anywhere. Letters follow the location and language conventions of the people you are writing to.
Finished letters are packaged together so you download the whole batch in one go, ready to distribute.
Sending appraisal, increment, confirmation or transfer letters to a whole department in a single pass.
Rolling out offer or onboarding letters to a new cohort without hand-editing each one.
Producing consistent, on-brand documents across sites and entities at scale.
Turning around a batch of letters for several clients without rebuilding a document each time.
A mail merge takes one letter written with placeholders and fills those placeholders from a list of people, producing a separate, personalised document for each row. Instead of opening a file, changing the name and salary, and saving it again for every employee, you set up the letter once and the tool generates the whole batch. The saving grows with team size: the same effort covers ten letters or a thousand.
You can drive the merge from your existing employee directory, so names, roles, dates and pay flow straight in, or from a CSV or spreadsheet you upload, where each row is one recipient and each column is a field the letter can use. Pasting an existing letter is enough to get started; the AI reads it, works out which parts change from person to person, and turns those into merge fields you can map.
Almost any repeatable HR document fits the pattern:
| Letter type | Typical merge fields |
|---|---|
| Offer & appointment letters | Name, role, start date, compensation, location. |
| Appraisal & increment letters | Name, new package, percentage change, effective date. |
| Confirmation & probation letters | Name, role, confirmation date, reporting manager. |
| Transfer & promotion letters | Name, old and new role, team, effective date. |
| Experience & relieving letters | Name, tenure, role, last working day. |
Because every letter is built from the same template, the wording, formatting and branding stay identical across the batch, so the only thing that varies is the merged data. That makes a large run far easier to review than a folder of hand-edited files, and it removes the small copy-paste slips that creep in when the same document is edited over and over. Generate the set, scan the merged fields, and download everything together.
The rest of the HR document toolkit.
Please note: Drafts are AI-generated and can contain errors or omissions. Review the output and adapt it to your organisation and local law before use. It is a starting point, not legal advice.
Part of the HRTailor HR OS
Everything you create here auto-saves to your Document Vault, ready for e-signature, your employee records and automated workflows. One login runs your whole HR.
How does bulk letter generation work?
Upload your employee directory or a CSV and the tool mail-merges many HR letters at once, returning them as a downloadable set.
Which letters can I bulk-generate?
The same HR letter types as the single-letter tool, offer, confirmation, appraisal and more, across many recipients.
What do I get back?
A ZIP of the generated letters (PDF and/or Word) ready to distribute.
Is there a limit?
Limits depend on your plan; the tool is built to handle batches from a single upload.
